Each paper submitted to COMPAS must have a designated corresponding author. As many of the responsibilities of the corresponding author require compliance with legal terms and conditions—such as registration and copyright transfer—the corresponding author must be an adult (18 years of age or older) with the authority to agree to all legal requirements for the paper. The corresponding author serves as the primary contact for the paper, is authorized to represent all co-authors, and is responsible for all submission-related activities. This includes, but is not limited to:

• The initial submission of a compliant manuscript on or before the submission deadline.
• Ensure adherence to the deadlines during the paper submission process.
• Making timely updates or changes to the paper that may be requested or required during the submission process.
• Acting as the representative to all authors associated with the paper as the lead communicator and representative for the paper.
• Ensuring any and all fees related to the submission, such as conference registration fee and submission fees, are paid to support final paper upload in accordance with conference deadlines.
• Completing the accurate final submission of the paper on or before the final submission deadline.
• Ensuring the paper is presented at the conference during the assigned presentation time scheduled by the organizing committee.
• Adherence to the COMPAS No Show Policy and processes therein.

Each paper accepted to the conference that meets all final submission and registration requirements must be presented at the conference, as scheduled by the organizing committee.

The presentation type assigned to an accepted paper is determined by the conference organizing committee based on several factors, including but not limited to:

• Recommendations of the Conference Editorial Board
• Reviewers’ comments and suggestions
• The topic and technical content of the paper
• Level of audience interest in the topic
• Available conference delivery resources

Due to the size of the conference and the number of accepted papers, the organizing committee is unable to accommodate special requests regarding presentation type or scheduling.

Authors are strongly encouraged to plan to attend the full conference, as presentation dates and times are subject to change with or without prior notice.

Policy:

COMPAS enforces a no-show policy. Any paper which is accepted to the conference, completes final submission, and is included in the final program must be presented at the conference. The corresponding author is the scheduled presenter of the paper and is required to present the paper at the scheduled presentation date and time determined by the conference organizing committee.

The author(s) of any paper which is added to the final conference program but is not presented as scheduled will be subscribed to the no-show list compiled by EMBS.

COMPAS No-Show Author List:

Authors who are listed on the COMPAS no-show list will be included on said list for a period of no less than 2 years.

The list of no-shows will be made available to all Region 10 Conference organizers, and said organizers may reject submissions from authors included on the no-show list.

Substitutions:

The corresponding author is required to present the paper. Should any circumstances arise where the corresponding author is unable to present the paper at the conference, the corresponding author may delegate the presentation responsibility to one of the listed co-authors to present the paper in his or her absence.

Said substitution of a corresponding author by a co-author must be documented and substantiated in advance via the Substitute/Absentee Form.

It is the responsibility of the corresponding author to submit a substitute/absentee case to the COMPAS organizer before the scheduled date of the presentation.

Undocumented substitutions will be considered a corresponding author no show.

Should a circumstance arise where none of the listed authors are able to present the paper at the conference, it is the responsibility of the corresponding author to submit a substitute/absentee case via the COMPAS Substitute/Absentee Form, documenting the reason for the absence.

Cases submitted to the COMPAS Substitute Absentee Form, where the paper is not presented by the corresponding author or a substitute co-author, will be reviewed on its merits, and supporting documentation may be required.

Papers submitted on the Full Contributed Paper type and path, which are accepted, complete all final submission steps as outlined by the conference, are presented at the conference as scheduled, and meet the IEEE Standards for Publication will be deemed eligible by the COMPAS Publication committee. Accepted papers will be submitted for inclusion into IEEE Xplore subject to meeting IEEE Xplores scope and quality requirements.

Acceptance to the conference does not guarantee or imply the guarantee of publication.

Authors are encouraged to:

• Ensure your email address in the author profile is up to date.
• Check spam and junk folders for messages related to your submitted work.
• Please keep your eyes on the conference website and log in to your author workspace as frequently as possible to stay updated on any changes in the status of notifications.